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ProDoc Updates

June WebUpdate
Our WebUpdate will provide you additional changes that were not ready in time to include on the June update CD. Many were due to new legislation recently signed by the governor:

• Family Law – We're updating a total of 65 forms, including (a) making significant revisions to numerous forms for alimony pursuant to HB 907; (b) revising the child support provisions in various forms pursuant to SB 694; (c) changing the Disability Notice as provided by the recent Supreme Court update, and (d) revising some forms in the Sixth and Fifteenth Circuits pursuant to local rule updates.
• Litigation – We're updating 19 forms, including significant revisions to the Affidavit of Diligent Search - Service by Publication pursuant to the recent Supreme Court update, and changed the Disability Notice in 18 forms.
• Mortgage Foreclosures – We're updating the Affidavit for Service of Process by Publication pursuant to the recent Supreme Court update.
• Criminal Defense - We're updating three forms, including the Motion to Find Defendant Indigent for Costs pursuant to a recent Supreme Court update, and we removing one form from the volume that is now obsolete.
• FLSSI¹ Guardianships – We're adding the new Disability Notice in two forms.
• FLSSI¹ Probate – We're revising two forms to reflect the new Disability Notice.
• FLSSI¹ Real Estate – We're adding a new form pursuant to HB 7179, Addendum for Disclosure of Assessment for Qualifying Improvement, and revising the existing Addendum for Condominium Association pursuant to SB 1196.
• Landlord-Tenant - We're making minor fixes to this volume.
• Small Estate Wills - We're making minor fixes to this volume.

Be sure to install the June CD update prior to installing the June WebUpdate.

June Update
Our June CD update features the following enhancements:

• Criminal Defense – We added one new form based on a customer request: Motion for Transportation of Defendant with Order.
• Family Law – We created eight new forms and revised three existing forms pursuant to HB 25, which added new provisions (a) regarding temporary and concurrent custody by an extended family member, and (b) for the designation by a military service member of persons to exercise time-sharing while he or she is deployed. Additionally, we added the following new forms based on customer requests: Letter to Client Prior to Mediation, and an Objection to Appointment of a Magistrate. We also added an option to the Marital Settlement Agreement (MSA) that a parenting plan will be attached, which causes all questions relating to parenting plans to be skipped in the MSA. Finally, we added an order to change the child’s birth certificate to the Judgment of Paternity.
• Litigation - We added four new forms based on customer requests: a Motion, Response, and Order to Dismiss for Failure to State a Cause of Action, and the 11th Circuit Civil Cover Sheet.
• Lipman's Wills & Trusts – The revisions to this volume include:
  • Modified and improved the tax clauses found in most wills and revocable trusts.
  • Enabled trustee to make an election regarding S stock.
  • Modified the Assignment of Property section in the Revocable Trust forms.
  • Modified Life Insurance Trusts to include two new questions addressing the new FS 736.0902.
• FLSSI¹ Probate - We added six new forms based on customer requests: Petition to Determine Homestead when the property is left to a non-heir, Disclaimer of Interest in Property of Estate, Petition and Order to Sell Real Property, and Petition and Order to Determine Beneficiaries. We also added a question to the Petition to Determine Exempt Property that asks which property from the Inventory is exempt.
• FLSSI¹ Real Estate - We added back a signature line for the Settlement Agent as an addendum on the HUD-1 forms.
• Support for Corel WordPerfect® X5 - We updated ProDoc and SOS to support this word processor version.

For more details about this update, click here.

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This update includes a one-time-only database enhancement. As a result, the installation process has special requirements and will take longer. Please read this and the next article carefully before initiating the installation from the CD.

The database enhancement in this update has minimum system requirements that include the most current Microsoft Windows Service Pack for your operating system. If that is not installed on your computer/server, you will not be able to complete the installation of the update.

However, you should have the most current Service Pack installed for your peace of mind. Microsoft Service Packs contain bug fixes and even more importantly, they contain patches to known vulnerabilities in the Operating System. You should have automatic updating turned on but, if not, here is your opportunity to get current.

Here is how to check how current you are with your operating system: On your desktop click Start > click My Computer > click System. On the System window, look for the Service Pack information. If the most current Service Pack version does not display as shown below, be sure to download and install the most current Service Pack before installing the June update.

¹Unlike service packs for other Microsoft Operating Systems, SP2 for Vista is not a standalone service pack. It requires SP1 to be installed. If neither service pack is installed on your Vista Operating System, first install the Windows Vista SP1 and then the Windows Vista SP2.

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If you did not install your April update you absolutely need to install your June update. The reason is that that the installation process performs a one-time update to the underlying ProDoc database. If you installed the April update you can ignore the following since your update will proceed in the normal fashion.

But, if you did not install the April update, please read the following before proceeding with your installation of the June update:

Time Your Installation for the Last Task of the Day
This time only, you will need to reboot/restart your computer during the installation process. So, and particularly if your installation is on a network server, we strongly advise that you wait to run the installation until everyone else is off the network.

Lengthier Installation
This installation will take longer than a typical ProDoc update. This is a one-time occurrence and we ask that you be patient with this process.

Your Computer Server Will Restart - Leave the CD in the Computer
The installation process will continue after the restart so do not remove the CD until you click the Finish button.

Installation Messages
You may encounter system messages during your installation process. Most commonly they are triggered because you have not installed all the Microsoft Windows service packs or you do not have administrative rights on the computer.

If you encounter any messages, please go to www.prodoc.com/install-2010/ to view our list of potential system messages you may encounter, what they mean, what to do about them, and who to call if you encounter problems with the installation.

Potential Issue After You Open ProDoc
The registration code you entered when you installed ProDoc governs how many users in your firm can simultaneous access ProDoc. If your firm received a network license and individual computer licenses (to install ProDoc on a laptop, for instance), it is possible that the registration codes were misapplied during the original installation. For example, if your firm registered a network server with an individual computer license (if your firm requested any), after this installation only one person will be able to access ProDoc at a time. If this issue should arise, call our Tech Support team at 800-759-5418, option 3.

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Q: Is there a projected release date for Small Office Suite interface to any smart phone other than Palm OS? How about for Outlook?
A: Around mid-2011 we expect to release an enhancement to SOS that enables it to sync with Microsoft Outlook®. With this enhancement, any device that can sync with Outlook will be able to sync indirectly with SOS using Outlook as the intermediary.

Q: After "completing" a document I sometimes have to go back to ProDoc to correct or change an answer to one or more questions.  It would be handy if after making that change, I could just go directly to the end of the document without having to go through each of the subsequent questions that need no changes.
A: It sounds as if the issue is that you want to change an answer or two without going through and entire document assembly session again. Assuming that is the case, you find the information about the easy way to change case answers and reassemble the document here.

Q: Is the update going to run faster?  The present version is very slow to load.
A: The updates we have been shipping since April (depending on the jurisdiction) have contained the database upgrade and those installations have been quite slow. Once you have completed the upgrade, the subsequent updates will run as they have in the past. Incidentally, we intend to do away with the CD updates completely later this year so all updates will be handled automatically in the background using our WebUpdate feature. Watch for more info about this.

Q: Can I download ProDoc to an external hard drive and just run the program from there or does it have to be installed onto a specific computer? I only ask because I would like to save space on the drive of my laptop so it will run better. Plus, if my laptop crashes - which it did recently, I would have the files already on the hard drive. 
A: Yes, you can install ProDoc on an external hard drive and run it from there. We suggest that you call our Tech Support team at 800-759-5418 for free assistance. They will make sure that the short cut you click on your laptop will open ProDoc on the external drive. And, our tech rep will also help you move your client and case files to the external drive. Understand that under this setup, you will only be able to access ProDoc when you are physically able to connect to the external drive.

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However, as bad as it is to temporarily lose data due to a computer hard-drive failure, it is not the worst calamity that could happen to you. A fire in your building, a major flood, robbery, etc. could completely eliminate all of your precious client and case data forever. Leaving your back up data on site virtually invites such a disaster as some attorneys have found out the hard way.

So, our recommendation is that you follow the instructions we provide below to back up your ProDoc and SOS data and then back up these and other important files off-site.

Learn how to properly back up your ProDoc files >>

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Read "Digital Workflow: Developing the Paperless Habit" >>

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Read about JMDictate for iPhone® >>
Read about AudioWav MobileMic for Blackberry® >>

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Learn more about Square >>

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You can scan to Acrobat, iPhoto, Picasa, or right to the desktop with ease. And Doxie scans your documents, business cards, receipts, and photos intuitively – so you can ditch the paper stack and get everything organized. Doxie scans all of your documents, and then makes it easy to store and share.

Learn more about Doxie >>

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